Archive for the ‘Mailing Standards’ tag

Submitting Electronic Documentation with Comailed and Copalletized Mailings

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From the DMM Advisory:
Today, the Federal Register published our final rule to require mailers preparing comailed or copalletized mailings – or mail owners who contribute mailpieces to a consolidated comailed or copalletized mailing – to submit electronic documentation to the USPS® by an approved method.

The new standards are effective January 2, 2011, and the entire final rule can be viewed on the Postal Explorer® website at pe.usps.com by clicking on “Federal Register Notices” in the left frame.

Written by Lisa.Bowes

September 8th, 2010 at 9:10 am

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USPS Flats Droop Test Illustration

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New deflection standards for commercial flat-size mailpieces take effect June 7, 2010. However, the Postal Service will delay implementation of revised price eligibility until Oct. 3, 2010, as it works with mailers to assure flats preparation that is compatible with USPS processing and handling.

MailPro – Volume 4 Number 3 – May/June 2010.

Be sure to check out the illustration on how to check for droop compliance.

Written by Lisa.Bowes

June 2nd, 2010 at 10:47 am

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Commecial Flats Mailpiece Reminder

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Don’t forget, on June 7, 2010 *(next week) there are new standards for flats “droop”.  Implementation of the standard has been deferred until October 2010, but don’t wait until the last minute to plan to adjust.

Review the Final Rule here.

Written by Lisa.Bowes

June 1st, 2010 at 7:25 am

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New Postage Statements

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From the DMM Advisory today:

On March 14th all postage statements were updated to reflect the name change of bulk mail centers (BMCs) to Network Distribution Centers (NDCs) where applicable. Changes also include design enhancements to the “USPS Only” area.

NOTE: Although customers are encouraged to use the March 14, 2010 version of all postage statements immediately, the mandatory compliance date is May 27, 2010.

During this transition period, customers may continue to use their stock of January 2010 (only) postage statements until May 27th.

Written by Lisa.Bowes

March 18th, 2010 at 12:06 pm

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Hard Copy Postage Statements

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Don’t forget that starting Monday, March 15th  the USPS will have new postage statements and new procedures for how the forms are completed.  The USPS will no longer fill out the USPS section of the form, and they will NOT Round Stamp the document.  Many mailers and mail owners consider this document to be proof of mailing, this will no longer be possible.

The USPS is hosting repeated webinars this week on the topic.

WEBINAR: Streamlining Hard Copy Postage Statements
As part of an ongoing effort to improve customer service while being environmentally considerate, beginning on March 15, 2010, business mail entry employees will no longer complete the “USPS® Use Only” at PostalOne!® acceptance sites. This includes the block entitled “Round Stamp (Required) Date Mail Released.”
You can choose from the following sessions:

Thursday, March 11, 11:00 AM – 12:30 PM EST
URL: http://meetingplace5.usps.gov/join.asp?0908739
Phone: 877-512-0764   Meeting ID: 0908739

Thursday, March 11, 3:30 PM – 5:00 PM EST
URL: http://meetingplace3.usps.gov/join.asp?1065077
Phone: 866 567-8049   Meeting ID: 1065077

Friday, March 12, 11:00 AM – 12:30 PM EST
URL: http://meetingplace5.usps.gov/join.asp?0908739
Phone: 877-512-0764   Meeting ID: 0908739

Friday, March 12, 3:30 PM – 5:00 PM EST
URL: http://meetingplace3.usps.gov/join.asp?1065077
Phone: 866 567-8049   Meeting ID: 1065077
There is also a very detailed USPS information sheet from RIBBS for reference.

Written by Lisa.Bowes

March 9th, 2010 at 1:54 pm

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Common Sense Prevails for Flats Deflection – For Awhile

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From the DMM Advisory:

Deflection UPDATE
The Federal Register final rule on deflection standards will be effective June 7, 2010 (see our DMM Advisory on February 17, 2010). However, the implementation of postage consequences will be deferred until October 3, 2010.

A revised Federal Register final rule notice will be available on Postal Explorer on Monday, February 22, 2010.

————-
Thank MTAC for helping get the attention needed on this issue.  At this past week’s Mailer’s Technical Advisory Committee meetings at USPS HQ in Washington DC, we got to see the test that the USPS planned to use for checking to see if a piece met the deflection standards.  The test was to take a flat ruler and a 5-lb weight, lay it across the magazine at a certain point on a table edge, and then measure the droop – how far the piece hung over the table.  The key is, there are no provisions for a pre-test, or any pre-certification.  Mailers could incur a huge unplanned expenditure if their piece failed, but they couldn’t get their piece tested for pass/fail until after it was already manufactured.

In addition, some flats mailers in the audience raised real challenges they would face in order to purchase equipment (another unplanned expense and cost-shift from he USPS to the mailers) in order to quarter-fold the pieces.  This has been raised as an issue since the new standards were proposed.

So, this is a good thing.  But I also have to wonder why it takes so long for the USPS to listen to the voice of their customers – and the voice of reason sometimes.

Written by Lisa.Bowes

February 19th, 2010 at 7:05 pm

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Folded Self-Mailers – Changing Standards

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Today’s DMM Advisory requires some translating in order to get down to the important facts of the message:

DMM Advisory text:

Folded Self-Mailers – Changing Standards

Working in collaboration with the mailing industry, the Postal ServiceTM conducted a three-year study of non-enveloped letter-style mailpieces processed on automated letter sorting equipment. The study included mailpieces designed to test specifications and also included examples of folded self-mailers produced by the mailing industry. A thorough analysis of the data collected during testing is currently under review.

Based on findings of the analysis, changes to the characteristics of folded self-mailers mailed at automation or machinable letter prices may be developed. We will publish any proposed new standards in the Federal Register and encourage mail owners, mail preparers, and other interested parties to provide feedback during the comment period that will follow.

After comments on the proposal are received and evaluated, a final rule will be published in the Federal Register and subsequently in the Postal Bulletin. An effective date that provides time for production planning will be included in the final rule. Until the final rule is published, the current folded self-mailer requirements apply as described in DMM 201.3.14. Stay tuned for further information on the self-mailer study and possible proposed requirements.

TRANSLATION:
Three years have been spent studying folded self-mailers run on automation equipment.  The data is now collected and under review.  The USPS is looking for ways to increase their revenues by any means possible, including changing folded self-mailer requirements.   If the studies support changes so that penalties for non-compliance can be collected, the USPS will push this through as quickly as possible. New requirements will be published in a Federal Register notice, which carries a 30 day comment period from the day it is published.  They can’t say exactly when, though.  Don’t say we didn’t warn you to watch for it.  In the meantime, current requirements can be found in DMM section 201.3.14.

Written by Lisa.Bowes

January 27th, 2010 at 4:55 pm

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Comment Period on Postage Statement Changes

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Per the DMM Advisory, the USPS Federal Register notice having to do with changes to the Postage Statements, including processing – and elimination of the round stamp – and the new, convoluted process for actually obtaining a paper receipt:

“Today the Federal Register published our proposed rule, Streamlining Hard-copy Postage Statement Processing.

This proposed rule reflects changes in the processing of hard copy postage statements that accompany commercial and permit imprint mailings at Postal One!® facilities.

Mailers are encouraged to mail or hand-deliver written comments to the U.S. Postal Service® Headquarters in Washington DC no later than February 25, 2010. Mailers may also email their comments concerning the proposed rule, containing the name and address of the commenter to: MailingStandards@usps.gov, with a subject line of “Postage Statement Processing.”

Read the entire proposed rule on the Postal Explorer® website at pe.usps.com by clicking on Federal Register Notices in the left frame.”

This is the time to speak up, especially those of you who require a stamped postage statement as part of your current business process.  Don’t be caught off guard, be prepared for any changes, and provide feedback!

Written by Lisa.Bowes

January 26th, 2010 at 12:31 pm

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March 14 Postage Statements, PostalOne!, and Full-Service

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If you got caught up with having your mail either encountering acceptance problems or flat-out being refused on January 4th, unless you had a dated January 4th mailing statement, prepare for a similar situation on March 14th.  New statements will be coming out that have a nomenclature change, from the old BMC Bulk Mail Center to the new NDC Network Distribution Center.  Software vendors have not gotten any drafts to program to yet, so the timing will probably be tight.

March 14th is a date to keep a close eye on.  There will be both a PostalOne! release, as well as a Full-Service Intelligent Mail release.  There are a good number of Full Service issues that need fixing, we’ll have to wait and see how many make this release, or get pushed to August.

Also, a MDR Client for Mail.dat files will need to be downloaded and installed for PostalOne!

Written by Lisa.Bowes

January 19th, 2010 at 3:25 pm

Postage Statements

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Don’t forget or let it creep up on you, starting January 2010 postage statements will need to match the versions dated 01/04/2010.

Written by Lisa.Bowes

December 21st, 2009 at 12:34 pm

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