Important PostalOne! Statement Date Information

without comments

January 4, 2010 Price Change Postage Statement Processing:

For the January 4, 2010 price change, postage statements for mailings with a mailing date on or after January 4th must not be submitted until January 4, 2010. (This includes PS Form 3541 Periodicals, PS Form 3600 First-Class, PS Form 3602 Standard Mail, and PS Form 3605 Package Services.)

Postage Statements submitted for mailings with a mailing date prior to January 4 must be finalized in the PostalOne! system before January 4.

For any postage statement submission method in the PostalOne! System (Mail.dat, Mail.XML, Postal Wizard or hard copy submission) the following three dates must be all before January 4th or all after January 4th:

1. The submission date to the PostalOne! system.
2. The mailing date.
3. The certification date (when the postage statement is finalized.)

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Update 12:30pm Eastern

I have gotten several email questions and private comments regarding this post.  For clarification – this information was not communicated by the Postal Service until this morning.  It came via an email communication via the USPS PostalOne Help Desk.  I cannot find any notice whatsoever on PostalOne! itself, the Business Customer Gateway, or any other USPS site.  I have to agree with many of the commentors – this information should have been widely distributed and publicized much earlier than today.  The holiday season is traditionally a time many people are out of the office.  For those who entered their PostalOne info in advance – they are in for a rude awakening.  They will encounter problems that could have been avoided had they been provided this critical information in a timely manner.

I hate to protest too loudly, because this is actually progress – last price change in November there was no notice at all about the Statement Date issues, one mailer I deal with spent an entire day trying to figure out what was wrong, checking systems, conferring with USPS local clerks who had no idea what was happening, only to find out all the problems were statement date related.

Written by Lisa.Bowes

December 31st, 2009 at 11:45 am

Posted in USPS

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