Archive for the ‘Resources’ Category

Optional Procedure Mailers, Pay Attention

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This item was mixed in with the DMM advisory on July DMM Updates…

From the Advisory:
New Authorization Process for Mailers Using Special Postage Payment Systems
We revised 705 to reflect a new authorization process for mailers wishing to mail under a special postage payment system, and to remove reference to fixed 2-year authorization periods.

And here is part of the new rules –
3.2.4 Authorization Period
[7-5-11] Authorization remains in effect until such time as the Business Mailer Support manager or the mailer cancels the authorization or agreement.

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This reads to me like the USPS can revoke your OP Agreement whenever they feel like it.

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Further on:

3.2.10 USPS Cancellation

[7-5-11] The USPS may cancel an Optional Procedure Mailing System authorization if:

a. The mailer provides misleading or incorrect data to avoid paying postage, makes no mailings under the Optional Procedure authorization or service agreement during any consecutive 12-month period, or fails to comply with the terms of the authorization or service agreement or the standards applicable to the Optional Procedure Mailing System.

b. A periodic review or audit reveals that the Optional Procedure Mailing System authorization or service agreement should be discontinued or the mailer is not complying with the terms of the authorization or service agreement.

3.2.11 Cancellation Notice and Appeal

[7-5-11] The cancellation takes effect 15 days from the mailer’s receipt of the notice unless, within that time, the mailer files a written appeal with the Business Mailer Support manager. The appeal must present additional information explaining why the Optional Procedure Mailing System authorization should not be canceled. If the Business Mailer Support manager does not uphold the appeal, the appeal letter, additional information, and the complete record underlying the decision to cancel the authorization are forwarded to the vice president, Mail Entry and Payment Technology, USPS Headquarters, who issues the final agency decision to the mailer.

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There a lot of revisions to this section, bears reviewing for OP mailers.  One caveat is that the 2 year review will no longer be required.

Written by Lisa.Bowes

July 5th, 2011 at 11:38 am

How to Practice Cell Phone Etiquette

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How to Practice Cell Phone Etiquette – wikiHow.

Not specific to mailing, of course, but a great common sense look at how to be courteous while using your cell phone.

Take a look, you may see yourself in some of these situations and not even realize how others may be perceiving you as being rude.  I know I have committed some of these “oops” myself, and will work on being more sensitive to those around me.

Written by Lisa.Bowes

July 1st, 2009 at 3:27 pm

Posted in General

Intelligent Mail University

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The USPS will be holding 4 Intelligent Mail University sessions in different locations across the country.  These will be full day symposiums covering all of the topics that surround Intelligent Mail barcodes, and how to get the most out of the services offered.

View the official brochure with more details here.  MTAC Workgroup 124, of which I am a member, has been working very hard to put together valuable and timely information for these sessions.  Comment here or feel free to contact me with any questions – Lisa.Bowes@intelisent.com.

Written by Lisa.Bowes

January 30th, 2009 at 7:51 am

Posted in Education,Resources,USPS

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OneCode ACS – Publication 8B Updated

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The USPS Publication 8B, the OneCode ACS Technical Guide, has been updated at the USPS RIBBS site

http://ribbs.usps.gov/acs/documents/tech_guides/PUB8B.pdf

I’ll be reviewing it tonight for changes and posting thoughts in the next couple of days.

Written by Lisa.Bowes

January 19th, 2009 at 5:31 pm

Posted in Resources,USPS

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USPS Hot Information Links

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The newly-revamped USPS RIBBS website here http://ribbs.usps.gov/

has a new link to this page, Mailer Information – What’s Hot:
http://www.usps.com/communications/news/bmcupdates.htm
This What’s Hot page has a short list of valuable links to information on

  • Pending Route Adjustment Effective Dates (critical carrier route information.  Carrier routes will be adjusted frequently over the next few months, mailers should view this information so as to keep their mailing lists up to date)
  • A link to In Home Date Guidelines – for planning purposes
  • A link to Modern Service Standards
  • A link to FSS Flats Sequence Strategy information
  • other valuable mailing links

RIBBS is really developing into a terrific, modern-looking, easy to navigate postal resource, with timely information made more accessible.  This page is worthy of a bookmark, and should be the first stop when searching for detailed information from the Postal Service.

Written by Lisa.Bowes

January 13th, 2009 at 8:02 am

Posted in Resources,Service,USPS

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Slim-Jims and Self-Mailers

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There has been a terrific exchange of ideas and communication in the mailing industry in reaction to the USPS proposed new mailing standards for booklets and self-mailers.  I wanted to post some links to information here.

One of the many benefits of membership in MFSA, the Mailing & Fulfillment Service Association, is the cooperative spirit of the association members.  Here is a detailed, well-written white paper provided by one of the MFSA associates, Todd Butler of Butler Mail Services:

New Standards for Letter-Size Booklets and Folded Self-Mailers

The paper gives a mailer view of the proposed requirements, and speaks to the effect these requirements will have if implemented as presented by the USPS.

There is also an article here:
ACMA Head Happy with Slim-Jim Update
be sure to scroll down after the article and read the rebuttal comments!

It is imperative that mailers and mail owners educate themselves, review the information, and get an educated response back to the USPS during the open comment period on this issue.

Written by Lisa.Bowes

January 5th, 2009 at 11:01 am

Posted in Education,Resources,USPS

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Revamped USPS RIBBS Site

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The USPS has launched a completely redone RIBBS website here http://ribbs.usps.gov.  The redesign has taken the site from a hard-to-navigate, impossible-to-find-anything site to one that looks like it from this century.  The navigable site indexes are a major improvement.  Printing, always an issue at the old site, has been made easier and more reliable.  There are some great Flats Sequencing System resources, Intelligent Mail resources, as well a graphic link where visitors can access the MTAC minutes.

Users can still access the “classic” RIBBS version – but for me, at least, the classic version will soon be nothing more than nostalgia.

Written by Lisa.Bowes

December 10th, 2008 at 10:27 am

Posted in Resources,USPS

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Study examines responses to direct mail

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From the New England Business Bulletin

“Forty-eight percent of households surveyed “read” direct mail pieces and 33 percent “scan” direct mail pieces. Less than one out of every five households report they usually do not read their advertising mail.”

Direct Mail Works!

Written by Lisa.Bowes

November 21st, 2008 at 10:47 pm

Posted in General

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November DMM Advisory

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Items of note from today’s DMM Advisory:

First-Class Mail Parcel Definition
We clarified the standards for First-Class Mail parcels in 101.6.0 and 401.2.0. Mailpieces are classified as parcels, and pay parcel prices, when they exceed any of the maximum dimensions for a flat, or when they are flat-size but are rigid, nonrectangular, or not uniformly thick. In addition, any First-Class Mail item that is rigid and over 1/4-inch thick is a parcel.

Optional Container Preparation for First-Class Mail
Added 235.1.5, 345.1.5, 705.8.10.1 and revised 705.8.6.5 to add new standards for mailers preparing First-Class Mail letters and flats on pallets or in other approved containers. We encourage mailers to follow these guidelines when they have sufficient First-Class Mail volumes, to ensure efficient processing and transportation.

The numbered references direct you back to specifics in the USPS Domestic Mail Manual.  For example, 705.8.10.1 references:

705 Advanced Preparation and Special Postage Payment Systems
8.0 Preparing Pallets
8.10 Pallet Presort and Labeling
8.10.1 First-Class Mail—Letter or Flats Trays

The DMM can be accessed online at http://pe.usps.com

Written by Lisa.Bowes

November 6th, 2008 at 11:21 am

Posted in Resources,USPS

Holiday Mailing

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I hate even thinking of Christmas before Halloween, but wanted to pass along this USPS Holiday Facts sheet.  This is a good one-pager to print out and post, it contains a good reference for holiday mail-by dates and services required in order to meet those dates:

http://www.usps.com/cpim/ftp/bulletin/2008/html/pb22244/kit_012.html

This sheet is from the USPS Postal Bulletin, a twice-monthly USPS publication.

Best wishes,

Lisa

Written by Lisa.Bowes

October 23rd, 2008 at 8:50 am

Posted in Resources,USPS

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