Archive for October 18th, 2010

USPS Business Service Admin Obligations and Liabilities

without comments

From the Business Customer Gateway New Online Agreement Notification:

Responsibilities of a BSA include:
o   Managing company profile information
o   Activating and deactivating company-affiliated users’ logon IDs
o   Granting the appropriate access levels at locations for services
o   Establishing where permits and Mailer IDs are to be linked
With PostalOne! release 25.0.0 in November 2010, the system will begin sending important updates and notices to the BSA and users of the new Verification Assessment Evaluator (VAE) service. Refer to the User Access to Electronic Mailing Information Reports Guide, Volume I for detailed information about the Gateway services and the BSA role. For detailed information on the VAE Role, refer to A Guide to Intelligent Mail for Letters and Flats.

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Excerpted from the Agreement, which is available in its’ entirety here

Section 4 PARTICIPANT OBLIGATIONS
Participant will take the following measures to ensure that USPS information, communications, and systems are protected:
4.1      Responsibility and Privacy Act: Participant will ensure that its Users use the USPS system responsibly and Participant will provide its Users with copies of the User Responsibility Agreement Statement and the Privacy Act Statement.
4.2      Restrict Access: Participant will ensure that access to the USPS computer system is restricted to only those Users who require access to the system in the performance of their duties and who have complied with Section 4.1.
4.3      Security Violations: If the Participant learns of any breach of security, misuse of passwords, unauthorized access, or violation of security procedures by any of its Users, Participant shall provide written or electronic notification to the Customer Care Center to be received within 48 hours.
4.4      User List: Participant will maintain a current list of Users, which Participant has authorized, with access to the system (each a “User”). This list will include each User’s logon ID.
4.5      Unauthorized Attempt: Participant is responsible for any User who has access to a USPS computer system, and for any unauthorized attempts to upload or change information, or otherwise cause damage to USPS. Should any User employed by, or acting on behalf of, Participant engage in such acts, Participant is subject to the penalties set forth in Section 5.
4.6      Business Service Administrator (BSA): Participant will appoint a Business Service Administrator to administer its Users access and use of the USPS computer system.
4.7      Business Service Administrator Responsibility: Appointed Business Service Administrator will: (a) be responsible for activating and deactivating its Users’ logon IDs; (b) be responsible for assigning the appropriate access levels to its Users of participant sites; a site is defined as a unique computer system communicating information in an electronic data exchange with a USPS computer system regardless of geographic location. and (c) agrees to receive updates and notifications in writing or by electronic means regarding the service for which the Participant has a BSA.
4.8      Business Service Administrator Obligations: Business Service Administrator will advise its Users of their obligations under these terms and conditions.
4.9      Personnel Change Business Service Administrator: Participant shall notify the Customer Care Center in writing or via email within 48 hours when a Business Service Administrator leaves the employment of Participant. If Participant fails to notify the Customer Care Center, Participant is liable for any loss sustained by the USPS and any other third parties resulting from the Participant’s failure to submit such notification.
4.10    Electronic Information: Participant must transmit its mailing data to USPS in accordance with the rules set forth for deposit of mailing in an acceptance unit.
4.11    Additional Participant Site: Each Participant site requesting access to the USPS system must apply to the USPS for access and be authorized by Participant.

Section 5 PARTICIPANT LIABILITY
If Participant fails to comply with the provisions in Section 4, other portions of these terms and conditions, or applicable statutes or regulations, Participant will be subject to the following:
5.1      Access Terminated: Participant may be immediately denied access to the USPS system
5.2      Indemnity: Participant shall reimburse, indemnify, and otherwise make USPS whole for any damages caused by Participant or any of Participant’s employees, agents or assignees
5.3      Other: Any appropriate criminal, civil, or administrative remedies.

Written by Lisa.Bowes

October 18th, 2010 at 9:49 am

Posted in USPS

The OIG Wants Your Help on Audits!

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USPS OIG » Blog Archive » The OIG Wants Your Help on Audits!.

Any/every opportunity the mailing community has to comment and be heard is critical.  Participate, or don’t complain when decisions are mandated that you don’t agree with, but never siad anything about when the opportunity was presented.  The OIG is making it easy to communicate with them.  Take adavnatage!

Written by Lisa.Bowes

October 18th, 2010 at 9:32 am

Posted in USPS